Protocol for Handling Restricted Data in Email

Never request or send P3 or P4 information in email. If you do need to send or receive restricted data, please contact the privacy office.

If you receive an email with P3 or P4 information…

Contact the sender and request they delete the email from their sent folder; also delete the email from your inbox/email server.

If you accidentally send P3 or P4 information via email…

Contact the recipient and request they delete the email from their inbox/email server; also delete the email from your sent folder.

Please also see the February 10, 2010 UC Presidential directive regarding UC’s obligation to protect SSNs.